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Office Manager

Location

Manchester, NH

Compensation

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Overview

The Advanced Regenerative Manufacturing Institute ("ARMI") seeks to make practical the large-scale manufacturing of engineered tissues and tissue-related technologies, to benefit existing industries and grow new ones.

ARMI is in need of an Office Manager to organize and coordinate administration duties and office procedures.  Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Office manager responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors and providing general administrative support to ARMI employees.  A successful Office Manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to effectively and efficiently handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Responsibilities of this position include: 

  • Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Events and Meetings, Bills, Errands and Shopping
  • Organize the office layout and order office supplies
  • Partner with executive staff to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Maintain the office condition and coordinate with facilities staff to arrange necessary repairs
  • Coordinate with IT staff on all office equipment
  • Coordinate with finance staff to ensure that all items are invoiced and paid on time
  • Assist in the on-boarding process for new hires
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Provide general support to visitors
  • Support scheduling of meetings and appointments
  • Help plan and staff in-house or off-site activities, like events and conferences
  • Perform data input tasks
  • Assist with filing and contract management tasks
  • Other tasks as assigned

Required Competencies

  • Knowledge of office administrator responsibilities, systems and procedures
  • Time management in a fast-paced environment
  • Meeting and Event scheduling
  • Written and verbal communication 
  • Attention to detail
  • Analytical and organizational skills
  • Ability to work with varying seniority levels, including staff, managers and external partners
  • Comfortable working in a fast-paced, dynamic, collaborative team environment
  • Self-motivation and possession of an outgoing personality
  • Emotional intelligence and ability to effectively negotiate through conflict
  • Associates Degree
  • Ability to work with Microsoft software products

Desired Competencies 

  • Experience as an office manager, front office manager or administrative assistant
  • Contract management 
  • Experience working under a federal contract
  • Confluence
  • Salesforce
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